Spreadsheets in your business

Excel is not a database.

Yet in many a business, orders, stock or appointments depend on a spreadsheet nobody can follow any more. There are several versions, and only one person knows which is right. We look with you at what the spreadsheet is really for and sort out the process behind it. Sometimes a better-built spreadsheet is enough. Sometimes the data belongs in a system you already have.

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Understand firstWe look at the process behind the spreadsheet, not just the file.
In your accountsEverything runs in your own accounts. We are only invited in.
Rules before AIStructure first, then fixed rules, then automation. AI only where rules are not enough.

Client portal on a computer: start page with project status, items awaiting your review, the latest weekly report and the next appointment (German interface) — Real views from our client portal, with sample data.

Sound familiar?

Four moments from typical businesses. These are examples, not customer cases.

Orders

The order list in three versions

In Excel todayThe list sits in the inbox, on the server and on a laptop. Whoever changes something changes their own version. On Friday everyone searches for the version that counts.

AfterwardsOrders live in one place and everyone works on the same version. You can see who changed what. Often a program you already use can do this.

Stock

Stock is only right on stocktaking day

In Excel todayDeliveries and sales are copied into the list by hand in the evening, if there is time. Whether something is in stock you only know after a look in the store room.

AfterwardsDeliveries and sales flow straight from the till or inventory system into your stock. Below a minimum level you get a notice or an order suggestion to approve.

Knowledge

Only one person understands the formula

In Excel todayPrices, surcharges or commissions are calculated in a spreadsheet full of nested formulas. A colleague built it. When he is on holiday, nobody dares to change anything.

AfterwardsThe rules behind it are written down clearly in one place. Changes can be traced, and the calculation no longer depends on one person.

Retyping

Retyping from the list into the next program

In Excel todayData from the list is typed in again in accounting, the shop or the customer portal. Typos creep in, and nobody notices in time.

AfterwardsA small interface transfers the data according to fixed rules. It is entered once. Anything that does not fit comes to you as a notice instead of silently carrying on wrong.

Example with fictional data

Click through how a confusing spreadsheet becomes structured data and a simple application. This is how we plan and build it with you; it does not happen automatically. And not every spreadsheet needs an application.

For trying out only: your entries stay in this browser window. Nothing is saved or sent. Reloading starts the example again. Please do not enter real data.

Static app preview. Enable JavaScript to switch industries and steps and edit example data.

Application on top · Trades · Orders

Orders
Task	Customer	Status	Assigned to
Adjust door	Fictional customer A	Open	Team Copper
Fit shelf	Fictional customer B	Scheduled	Team Indigo
Check window	Fictional customer A	Done	Team Copper

Understand first, then improve.

We do not get rid of Excel at any cost. Often the spreadsheet is only the symptom.

Understanding what the list is for

We look at who fills in the list, who reads it and which decision depends on it. The cause often lies earlier: a missing form, data entered twice, an agreement that is written down nowhere.

Rules before AI

First a clear structure, then fixed rules, then automation. We use AI only where rules are not enough. For each process you decide how independently it runs.

In your own accounts

We set everything up in your own accounts. The accounts belong to you, we are only invited in. On request we check in regularly for a monthly flat fee. It is not required.

Sometimes it stays Excel

If a well-built spreadsheet is enough, we will tell you. Then we tidy it up, write down the rules, and you carry on as usual.

In three steps

01
Start in the portal · free
Create an account and describe in a few sentences what your spreadsheet is for and where it gets stuck.
02
Preview · free
We review your information personally and prepare a preview in the portal: your process today, an idea for afterwards and the rough benefit.
03
Implementation · fixed price per result
You see the price in the portal before you place an order. We set everything up in your accounts and test with real data before anything goes live.

Frequently asked questions

Do we have to get rid of Excel?

No. If a spreadsheet works well, it stays. We only change what creates work or errors.

Do we have to buy new software?

Not necessarily. Often what you already have is enough, properly connected. If something new would make sense, we tell you why. The decision is yours.

What happens to our data?

Your data stays in your own accounts. We are only invited in and use only what the process needs.

How do we find out the price?

The account and the preview are free. For implementation you see a fixed price per result in the portal before you place an order.

How to get started

We are opening sign-up for the customer portal shortly. Ask to be notified and you will hear from us first. Would you rather talk right away? Write to us at hallo@fesity.de.